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FILING

Organizing your files can be a massive chore if it's not done on a continuous basis right from the start. I say this because I know what it is to get behind. I've spent entire evenings consolidating the contents of my floppy disks, creating a mound of blank disks in the process. The money I've saved would feed a city block! And, furthermore, after following the instructions in the next paragraph and faithfully remaining true to the epitome of organization, I still spring clean at least once or twice a year.

It's all well and good to keep your files on disk, nicely labeled and such, but it's another to save them to specifically named folders within that disk. To do this, insert a floppy disk into drive "a", open "My Computer," double click "3-1/2 floppy," go to "File," (or right click within the window) and choose "New," "Folder." Type the name that will give a general reference to the file you are storing and hit enter. With this done, you can do a "save-as" and send your file to that folder. I save directly to a floppy disk when I know my document is not being saved to my hard drive. What's that? You don't feel like grabbing a floppy at the moment? In that case, save it to your desktop and transfer it to a floppy when you are finished or sometime next week will be fine. This will work with CDs also if you have a burner.

CLICK and hold the left mouse.
SCROLL the entire length of the article (just the article) by pulling the mouse down the screen and towards the lower right corner.  If you want to copy the entire screen, you would right click anywhere on the screen and choose "Copy" or press the "Print Screen" key at the top right of your keyboard.  The problem with copying the whole screen is the memory that all of the graphics will take up, which probably won't fit on the floppy.
PRESS "Ctrl" and the letter "C" simultaneously.  Go into your word-processor.
RIGHT CLICK inside the blank page and choose "Paste."  Or you can rest your cursor at the beginning of the blank page and press "Ctrl" and the letter "V" simultaneously. 
Save the document with the "Save As" to a floppy disk that you have inserted into your computer.  Remember to honor the copyright laws, and it's a good idea to save the copyright information along with the article (if one has been provided).  When I save something from the Internet, it's only for referencing, nothing more.

Windows has a good memory. It remembers what folder you accessed and will take you right back to it. For example, when you exit a document in "Word" and you want to work on another file from the same folder, click on the yellow, opened folder in the upper left portion of the tool bar, just below "Edit." Windows will take you back to the same folder. Highlight the file that you want to retrieve and click "Open." Not bad, huh? There's no need to exit "Word" and even if the file is not in the same folder, you can browse in the "Look in" drop-down to locate it. The yellow "Open" folder has a preview feature within the "views" window. Click on the "Views" icon and choose "Preview" to look at the contents of many file types. There'll be more on "Views" in a moment.

"START" BUTTON

Since I have added memory to my computer, I save more documents to my hard drive. One of the things that I just love to do is customize the "Start" menu with my own files & folders. You can do this by clicking "Start," "Settings," and then "Taskbar & Start Menu." Or right click the taskbar (any free space next to the "Start" button), click "Properties," and then the "Start Menu Programs" tab. Once you are in the Start Menu Programs, click the "Add" button, click "browse," use the "Look in" until you find the file you want, highlight the file and continue through the process (about three more "next" clicks). Click "Finish" and "OK" when you're done.

If you want to move the file around or create folders within the Start Menu, click the "Advanced" button. You will be entered into a window similar to Windows Explorer. Maneuver the files and folders just as you would in Explorer, expanding the tree in the left panel, highlighting the programs folder, right clicking the file (in the right panel) as you drag it to the desired folder (in the left panel), and clicking "Move here." I have a folder named "Word Documents" listed under "Programs" where I put all documents that have a ".doc" extension. My saved documents include a letterhead that I use, several referencing instructions for something-r-other, a hits counter report taken from my website, and more.

USING "VIEWS"

You don't say! You have hundreds of disks? You're not sure if the file matches the name? Now you tell me! Off with you! To the corner with a dunce hat! Just kidding. Actually you will go to "Views." It does just what the name implies. It lets you view the contents of your floppy disk. Insert the floppy again, open the window, and at the "Views" icon, click the tiny black, down arrow, which appears when you rest your mouse on the icon. Click the "as Web Page" and highlight the file that you want to look at. It will appear in the left panel of the window complete with scroll bar. To turn off the web page feature, click the "as Web Page" again. The window will return to the way it was. This feature is more readily available in Windows 98 than 95 and works better with some file extensions than with others. If you don't see the "Views" icon, rest your cursor on the bottom, right corner of the window until an arrow appears, left click the mouse as you spread the box further open to the right. The icon will present itself.

You may also need to know the details of the file such as size, type, and when it was last modified. Open the "Views" icon and click on "Details." Or perhaps you would like the icons to be a bit bigger. "Views" will do it for you. Open it and click on "Large Icon." The same will hold true if you want to make them smaller. Click "List" to create a list of the files.

2001 Copyright Judith Robbins Barrett
All rights reserved